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Company Overview

Trade Name Vision Inc.
Established June 1,1995
incorporation December 4, 2001
Representative Director Kenichi Sano
Head Branch Location 5F, Shinjuku I-land Tower, 6-5-1 Nishi-Shinjuku, Shinjuku-ku, Tokyo, 163-1305 JAPAN
Website http://www.vision-net.co.jp

Privacy Policy

1. Our views about the protection of personal information

Vision Inc. (hereinafter referred to as the “Company”) hereby promises the following matters regarding the handling personal information based on the understanding that the personal information of customers and all the persons involved in the business activities of the Company (including the shareholders and employees, and hereinafter collectively referred to as the “Principals”) shall be handled properly and prudently under the Act on the Protection of Personal Information and with the philosophy of respect of personality (protection of privacy), and this has a close relationship with not only compliance with the laws and regulations, but also people’s personal rights and interests.
1.
We shall comply with the Act on the Protection of Personal Information, the guidelines with respect to the Act on the Protection of Personal Information in the economic and industrial fields, and other related laws and regulations, as well as observe the generally accepted practices concerning the handling of personal information, and we shall handle such personal information appropriately. We shall also strive to improve the handling thereof from time to time.
2.
We shall clarify the regulations concerning the handling of personal information and ensure that the employees are thoroughly aware of such regulations.
We shall also request our business partners, etc. to handle personal information appropriately.
3.
When we acquire personal information, we shall notify and publish the purpose of use of such personal information after specifying such purpose, and handle such personal information in accordance with the purpose of use.
4.
When we handle personal information, we shall in principle determine the retention period according to the scope necessary for the purpose of use, and except for the cases where it is permitted to handle it exceptionally due to laws and regulations, we shall erase the relevant personal information without delay after expiry of the retention period or achievement of the purpose of use.
5.
In order to prevent leakage, loss, manipulation, etc., we shall take necessary security measures and manage the personal information appropriately.
6.
We shall receive requests for disclosure, amendment, deletion, or suspension of use from the Principals for the personal information which we hold, at the prescribed contact point and we shall handle such requests sincerely.

2.With respect to the proper handling of personal information, considering the contents and the scale of business

Although the Company acquires the personal information necessary for each business that the Company is conducting, we shall use such personal information only for the following purposes. The Company may also entrust a part of our business to an entrusted company in order to perform our business smoothly and the Company may provide the personal information to the entrusted company within the extent necessary, but in such case the Company shall implement appropriate supervision, such as execution of an agreement between the Company and the entrusted company concerning the handling of the personal information.

(1) Purpose of use:

1.
Provision of products and services for the Company’s business* that requires the handling of personal information
2.
Provision of after-sales services related to the business in the preceding item
3.
Request and receipt of various charges, and preservation of claims related to the Company’s business and others (including cases where the Company entrusts the handling of personal information in order to request and receipt various charges)
4.
Examination and development of new products and services related to the Company’s business
5.
Guidance of information concerning the products and services in the preceding item
6.
Training of the methods of sale and solicitation related to the Company’s business, and education of employees for regulation thereof
7.
Market research and other research and study concerning the Company’s business
8.
Implementation of prize competitions and promotional campaigns, etc
9.
Preparation of statistical data for management analysis and use of the analysis results
10.
Handling of disclosure requests, etc. based on the Act on the Protection of Personal Information, and supervision and audit on handling of the personal information
11.
Activities concerning CSR (corporate social responsibility)
12.
Management of the contractual relationships with business partners
13.
Management of the shareholders, such as preparing the shareholders’ data according to the prescribed standards based on various laws and regulations, in order to exercise rights and perform obligations based on the Commercial Code, provide various benefits from the Company to the positions as shareholders, and implement various measures to make a smooth relationship between a member of an incorporated association and the incorporated association from the viewpoint thereof, among the relationships between the shareholders and the Company
14.
Employment of employees, etc. (including recruitment) and personnel management
15.
Welfare for the employees, etc. (including welfare guidance and operation and management thereof)
16.
Management of the facilities and equipment
17.
Sharing as mentioned in (2) below
18.
Provision to a third party for the purposes mentioned in (3) below
19.
Guidance regarding products and services from specific companies, which have a business association with the Company (including companies without a capital relationship)
20.
Others that are within the scope necessary for implementation of business related to the preceding items

*Content of the Company’s business:

1.
Rental of mobile communication equipment and its accessories
2.
Planning, production, and maintenance of websites on the Internet
3.
Telemarketing business

(2)Sharing

1.
The Company shall share the contents of discussions with the customers, such as the name, the company’s name, and contact information, with our parent company, subsidiaries, and affiliated companies in order to implement the business smoothly. The purposes of use when the personal information is shared with our parent company, subsidiaries, and affiliated companies are the uses for the OA equipment business, such as the sale of copying machines, multifunction machines, telephones, business machines for offices, including PCs, and office supplies, the store business, such as sale of and agency for mobile phones, and agency for various credit cards, the insurance business, and the internet business, such as the internet advertising business, rental of servers, mobile content services and operation of portal sites, in addition to the purpose of use of the Company, and the Company shall have the responsibility to manage such information and therefore manage it.
2.
The Company shall share the personal information related to employment management, such as the names of employees, date of birth, classification of sex, face photo, family details, place (company, department) to which a person belongs, education and training, skills, qualifications, evaluation, working career, education history, career plan, and contact information, with the Group’s companies for the purpose of employment, personnel management and enhancement of motivation. The Company shall have the responsibility to manage such personal information.

(3) Provision to a third party

1.
If there is a debtor who has not paid the charges, etc. related to the Company’s business, although the deadline for such payment has already expired, or there is a dispute about an unpaid amount or amount in arrears, the Company may provide the name of such debtor, address, date of birth and other relevant information, etc. (if there is a dispute), to other business operators involved in the relevant business, in order to prevent the occurrence of non-payment of charges related to such business. The Company shall have the responsibility to manage such personal information that the Company is handling.
2.
If there is a debtor who does not pay the charges, etc. related to the Company’s business, although the payment date has already expired, the Company may transfer such claim of charges in arrears in order to collect such claims, and provide the name, address, date of birth, amount of un-paid claim of the person who is in arrears to the transferee.
3.
The Company may provide a person who will conduct due diligence with the personal information for the purpose of conducting due diligence (research on the contents of the corporation) at the time of business reorganization, merger, corporate reorganization, or business transfer, etc.

3.Disclosure and provision to a third party

The Company shall not disclose or provide personal information to a third party, except for the cases where the Company will provide such information to entrusted companies as described in this Policy, use such information for the purposes described in 2. (3) above, and which are subject to any of the following:
1.
If the Principals have given their consent;
2.
If the information is disclosed or provided according to the status that is impossible to identify the Principals, such as statistical data;
3.
If the information is sought based on the applicable laws and regulations;
4.
If it is necessary to protect the life, body, or assets of a person, but it is difficult to obtain consent from the relevant Principal;
5.
If it is necessary for the Company to cooperate with a national or local government, etc. for the execution of public administrative work, but it is likely that it will cause an obstacle to perform such work if the Company obtains consent from the Principal.

4.Procedure for disclosure

If a Principal requests the Company to disclose his/her information, with respect to the personal data held by the Company, after confirming that the person so requesting is the Principal, the Company shall respond in principle in writing within a reasonable period and scope. It may sometimes happen that the Company cannot respond to the disclosure request due to the applicable laws and regulations.

5. Amendment and deletion, etc.

If a Principal requests the Company to amend, add, or delete his/her information, with respect to the contents of the personal data held by the Company, after confirming that the person so requesting is the Principal, the Company shall amend, add, or delete such information within a reasonable period and scope if the contents of the data are different from the facts.

6. Suspension of use and erasure

If a Principal requests the Company to suspend the use or erase his/her information with respect to the personal data held by the Company, and such case is subject to any of the following conditions, after confirming that the person so requesting is the Principal, the Company shall in principle suspend the use or erase such information within a reasonable period and scope. However, if a part or the whole of such information is suspended for use or erased, it may sometimes happen that the provision of services in accordance with request cannot be implemented against our will, and therefore we ask for your understanding and cooperation. Also, the Company may not be able to accept the request for suspension of use or erasure with respect to information that the Company holds based on the applicable laws and regulations, such as the Labor Standards Act.
1.
The Company used the personal information beyond the purpose of use described in 2 of this Policy without receiving consent from the Principal.
2.
The Company acquired the personal information illegally or by an unlawful method.
3.
The Company unlawfully disclosed the personal information to a third party.

7.Method of receipt and the contact point for disclosure, etc.

Please refer to the contact point below for the requests in 4., 5., and 6. above and other inquiries about the personal information, with respect to the personal data held by the Company. Since we might not be able to respond to a request for disclosure, etc. by the method other than this method of receipt, we ask for your understanding.

[Contact point]

Address:
Shinjuku I-land Tower 5th Floor,6-5-1, Nishishinjuku, Shinjuku-ku, Tokyo 163-1305
Personal Information Contact Desk of the Vision Group
Tel:
03-5325-0200
The reception time at each desk shall be from 9:00am to 5:00pm on weekdays*.

 *Excluding Saturdays, Sundays, national holidays, and the end and beginning of each year.

8.Supplementary provisions

This Personal Information Policy shall be enforced as from October 1, 2011.
We may change this Personal Information Policy according to the establishment or change of the applicable laws and regulations, and the various guidelines.
We shall announce any change of this Policy in the Company’s website.